Outline of Submission of Ph.D Dissertation
Submission of Ph.D Dissertation
Please make sure that the title of your Ph.D Dissertation and your name appear the same way on all documents.
- Make sure to use exactly the same punctuations. (e.g.”―” is distinguished from “-“)
- A capital letter is distinguished from a small letter.
- Your name should appear in the order of surname (in capital letters), given name (only the initial letter should begin with a capital letter), and middle name (only the initial letter should begin with a capital letter) by Nagoya University regulation.
(Ex.)
Surname: abcdefg
Given name: nagoya
Middle name: japan
In the order of Name by Nagoya University regulation: ABCDEFG Nagoya Japan
Surname: abcdefg
Given name: nagoya
Middle name: japan
In the order of Name by Nagoya University regulation: ABCDEFG Nagoya Japan
* According to Nagoya University regulation, your name written on Diploma is the same as in the order of name as above stated.
* If you have any questions or problems with this order, please make sure to ask GSID Office in advance. When making inquiries on your name description by email, please send the following 3 PDF files.
* If you have any questions or problems with this order, please make sure to ask GSID Office in advance. When making inquiries on your name description by email, please send the following 3 PDF files.
1.Passport 2.Bachelor’s Diploma 3.Master’s Diploma
GSID Office Mail to: gsidoffice@t.mail.nagoya-u.ac.jp
When you submit electronic files to GSID office, please upload them to any file sharing server (google drive, etc.) and send the shared link to the GSID office by email. Since the file size is large, we can not receive it as an attachment to an email.
For Preliminary Examination
Submission deadline
- 【September graduation, 2024】Friday, June 14, 2024, 16:00
- 【March graduation, 2025】Friday, December 6, 2024, 16:00
* Any delay will not be accepted.
| Submission object | Number of copies | Notes | to Where |
|---|---|---|---|
| Dissertation [Layout and format] |
PDF ■ File name: dissertation2024_1_student ID.pdf Example: dissertation2024_1_502201000 |
in Japanese or English | Upload all the electronic files to the file sharing server and send the shared link to the GSID Office by email. Do not send the files as an attachment to an e-mail. |
| Summary of the dissertation [Format] |
PDF ■ File name: summary2024_1_student ID Example: summary2024_1_502201000 |
Either in 1,600 English words or 4,000 Japanese characters | |
| Resume (Curriculum vitae) [Format] |
Excel ■ File name: resume2024_student ID Example: resume2024_502201000 |
in Japanese | |
| List of publications and presentations at academic meetings [Format] |
Word ■ File name: publications2024_student ID Example: publications2024_502201000 |
||
| Confirmation Form for Plagiarism Check [Format] |
Word ■ File name: plagiarismform2024_2_student ID Example: plagiarismform2024_2_502101000 |
Please send a file to your adviser by email, requesting confirmation and forwarding to GSID Office. | |
| Doctoral Dissertation Research Integrity Oath [Format] | Scanned PDF File ■ File name: oath2024_2_student ID Example: oath2024_2_502101000 |
Do not fill the lower half of the form. (Will need to be filled by your academic advisor after passing the Ph.D. degree examination) | Upload all the electronic files to the file sharing server and send the shared link to the GSID Office by email. Do not send the files as an attachment to an e-mail. |
| Result of Plagiarism Check (= Originality Report) |
PDF File ■ File name: plagiarism2024_1_student ID Example: plagiarism2024_1_502201000 |
[Refer to] How to Check Plagiarism
[Click here for the Turn it in manual] Check your dissertation with Turnitin (electronic plagiarism checking system) and submit the result (= “Originality Report”). *Don’t include front pages, table of contents and reference lists. *Turnitin is not available for the former students with the ABD status. Please consult with your former academic advisor and follow the instruction. |
After Passing Preliminary Examination
Submission deadline
As soon as possible after the GSID committee receives your Ph.D. Dissertation
| Submission object | Number of copies | Notes | to Where |
|---|---|---|---|
| Dissertation [Layout and format aforementioned] |
PDF ■ File name: dissertation2024_2_student ID.pdf Example: dissertation2024_2_502201000 |
Upload all the electronic files to the file sharing server and send the shared link to the GSID Office by email. Do not send the files as an attachment to an e-mail. | |
| Result of Plagiarism Check (= Originality Report) |
PDF ■ File name: plagiarism2024_2_student ID Example: plagiarism2024_2_502101000 |
Oral Examination
- 【September graduation, 2024】From Tuesday, July 23, 2024 to Tuesday, August 27, 2024
- 【March graduation, 2025】From Thursday, Jaunury 23, 2025 to Friday, February 14, 2025
After Passing Oral Examination
Submission deadline
- 【September graduation, 2024】Friday, August 30, 2024, 16:00
- 【March graduation, 2025】Wednesday, February 19, 2025, 16:00
- 【Students other than those above】2 weeks before GSID Faculty Meeting
| Submission object | Number of copies | Notes | to Where |
|---|---|---|---|
| Dissertation [Layout and format aforementioned] |
PDF ■ File name: dissertation2024_3_student ID.pdf Example: dissertation2024_3_502201000 |
・The final version ・On the cover, specify the date of the GSID Faculty (Ask your advisor if necessary. September 8, 2023 for September 2023 graduation and March 6, 2024 for March 2024 graduation) |
After sending to your academic advisor and after his/her final confirmation, upload all the electronic files to the file sharing server and send the shared link to the GSID Office by email. Do not send the files as an attachment to an e-mail. |
| Internet Publication of Doctoral Thesis Confirmation Form [Format] |
(Word) ■ File name: internet_release2024_student ID Example: internet_release2024_502201000 |
[Refer to]Request regarding Submission of “Internet Publication of Doctoral Thesis Confirmation Form” Scheduled Degree Award Date is the date of the graduation ceremony (September 27, 2023 for September 2023 graduation, or March 25, 2024 for March 2024 graduation). For graduation in other months than March and September, the last day is the date of completion, if the last day of that month is Saturday, Sunday or holiday, the business day before the last day is the date of completion. For graduation in December, it’s 28th. If December 28th is either Saturday, Sunday, or holiday, the last business day before December 28th. |
|
| Result of Plagiarism Check (= Originality Report) |
PDF ■ File name: plagiarism2024_3_student ID Example: plagiarism2024_3_502201000 |
*Only those who revised (even only a letter) the dissertation after submittion to the dissertation committee | |
| Summary of the dissertation [Format aforementioned] |
Word File ■ File name: summary2024_3_student ID Example: summary2024_3_502201000 |
Either in 1,600 English words or 4,000 Japanese characters | |
| *Abstract of the dissertation [Format] |
(Word File) ■ File name: abstract2024_3_student ID Example: abstract2024_3_502201000 |
*Only those who will not release your dissertation on the internet temporarily or indefinitely. *This may be same with the summary of the dissertation |
|
| Doctoral Dissertation Research Integrity Oath [Format aforementioned] |
Scanned PDF File ■ File name: oath2024_3_student ID Example: oath2024_3_502201000 |
The lower half of the form needs to be filled by your academic advisor after passing the Ph.D. degree examination. After getting his/her signature, submit the scanned PDF file to GSID office. |
After Graduation
Submission deadline
When there is no reason for withholding your dissertation
| Submission object | Number of copies | Notes | to Where |
|---|---|---|---|
| *Report Form for Reasons/Circumstances [Format] |
1 Copy | *Only those who withheld dissertation from Internet release | Submit by email to GSID Office |
About Release of Ph.D. Dissertation
According to the changes in Rules for Degree (Ordinance of the Ministry of Education), all students with doctoral degree granted by Nagoya University after April 1, 2013 must release their “doctoral dissertations” and “summary” via the Internet. Nagoya University registers dissertations in NAGOYA Repository to open them to the public. They will be released within three months after conferment of doctoral degree. They will be also accessible at the National Diet Library.
- If the University judges that there are unavoidable and special reasons, they can withhold dissertations temporarily or indefinitely and instead release “abstracts.”
- Even in this case, the full text has to be provided for reference at the request of the public. It will be accessible in the form of electronic data at the public counter of the central library in Nagoya University.
- It is an obligation for students to release their dissertations after clearing copyright or getting permission from the publisher if you published/plan to publish a book or an article in any academic journal.
*The Nagoya Repository is the university operated system for collecting researchers’ and students’ research outcomes in forms of articles, conference papers and the like and making them available to the world via the internet.
Website for more detail
The difference of “summary” and “abstract
- A “summary” here means the main points and statements of dissertations
- An “Abstract” means a short outline corresponding to the structure of dissertation
If you do not release dissertation temporarily or indefinitely, you need to submit “abstract” in addition to “summary.” When your “summary” includes an outline corresponding to the structure, it can be also submitted as “abstract.” You need to use each different forms for “summary” and “abstract.”
Note
A field specified on a diploma is different from person to person by admission year and / or department where you have studied.
The academic degree is “Doctor of Philosophy in International Development” for DID or DICOS entering in 2006 or after, while it is “Doctor of Philosophy” for DICOM students.