Submission of Ph.D Dissertation

Outline of Submission of Ph.D Dissertation

Outline

Submission of Ph.D Dissertation

Please make sure that the title of your  Ph.D Dissertation and your name appear the same way on all documents.

  • Make sure to use exactly the same punctuations. (e.g.”―” is distinguished from “-“)
  • A capital letter is distinguished from a small letter.
  • Your name should appear in the order of surname (in capital letters), given name (only the initial letter should begin with a capital letter), and middle name (only the initial letter should begin with a capital letter) by Nagoya University regulation.
(Ex.)
Surname: abcdefg
Given name: nagoya
Middle name: japan
In the order of Name by Nagoya University regulation: ABCDEFG Nagoya Japan
* According to Nagoya University regulation, your name written on Diploma is the same as in the order of name as above stated.
* If you have any questions or problems with this order, please make sure to ask GSID Office in advance.
When making inquiries on your name description by email, please send the following 3 PDF files.
1.Passport  2.Bachelor’s Diploma  3.Master’s Diploma
GSID Office Mail to: adm.nagoya-u.ac.jp

When you submit electronic files to GSID office, please upload them to a file sharing server and share the link to GSID office. Since the file size is large, we can not receive as attachments via email.


For Preliminary Examination

Submission deadline
  • 【September graduation, 2021】Friday, June 11, 2021, 4:00 PM
  • 【March graduation, 2022】Friday, December 10, 2021, 4:00 PM

* Any delay will not be accepted.

Submission object Number of copies Notes to Where
Dissertation
[Layout and format]
PDF
■ File name: dissertation2021_1_student ID.pdf
Example: dissertation2021_1_501801000
in Japanese or English mail to GSID Office
Summary of the dissertation
[Format]
PDF
■ File name: summary2021_1_student ID
Example: summary2021_1_501801000
Either in 1,600 English words or 4,000 Japanese characters
Resume (Curriculum vitae)
[Format]
Excel: new version2020.11.20
■ File name: resume2021_student ID
Example: resume2021_501801000
in Japanese
List of publications and presentations at academic meetings
[Format]
Word
■ File name: publications2021_student ID
Example: publications2021_501801000
Confirmation Form for Plagiarism Check
[Format]
Word: new version2020.11.20
■ File name: plagiarismform2021_1_student ID
Example: plagiarismform2021_1_501801000
Please send a file to your adviser by email, requesting confirmation and forwarding to GSID Office.
Plagiarism Declaration Form for Ph.D. Dissertation
[Format]
Scanned PDF File
■ File name: Non_Plagiarism_declaration2021_1_student ID
Example: Non_Plagiarism_declaration2021_1_501801000
Do not fill the lower half of the form. (Will need to be filled by the chair of the dissertation committee after passing the Ph.D. degree examination) mail to GSID Office
Result of Plagiarism Check
(= Originality Report)
PDF File
■ File name: plagiarism2021_1_student ID
Example: Plagiarism2021_1_501801000
[Refer to] How to Check Plagiarism
Check your dissertation with Turnitin (electronic plagiarism checking system) and submit the result (= “Originality Report”).
*Don’t include front pages, table of contents and reference lists.

After Passing Preliminary Examination

Submission deadline

As soon as possible after the GSID committee receives your Ph.D. Dissertation

Submission object Number of copies Notes to Where
Dissertation
[Layout and format aforementioned]
PDF
■ File name: dissertation2021_2_student ID.pdf
Example: dissertation2021_2_501801000
*Only those who revised (even only a letter) your dissertation after submitting a dissertation for preliminary review board. mail to GSID Office
Result of Plagiarism Check
(= Originality Report)
PDF
■ File name: plagiarism2021_2_student ID
Example: plagiarism2021-2_501801000

Oral Examination

  • 【September graduation, 2021】From Monday, July 19, 2021 to Wednesday, August 25, 2021
  • 【March graduation, 2022】From Friday, Jaunury 21, 2022 to Monday, February 14, 2022

After Passing Oral Examination

Submission deadline
  • 【September graduation, 2021】Monday, August 30th 2021, 4:00 PM
  • 【March graduation, 2022】Thursday, February 17th , 2022, 4:00 PM
  • 【Students other than those above】2 weeks before GSID Faculty Meeting
Submission object Number of copies Notes to Where
Dissertation
[Layout and format aforementioned]
PDF
■ File name: dissertation2021_3_student ID.pdf
Example: dissertation2021_3_501801000
・The final version
・On the cover, specify the date of the GSID Faculty (Ask your advisor if necessary. September 10, 2021 for September 2021 graduation and March 2, 2022 for March 2022 graduation)
GSID Office after sending to your academic advisor and after his/her final confirmation
Internet Publication of Doctoral Thesis Confirmation Form
[Format]
(Word) new version 2020.11.20
■ File name: internet_release2021_student ID
Example: internet_release2021_501801000
[Refer to]Request regarding Submission of “Internet Publication of Doctoral Thesis Confirmation Form”
Scheduled Degree Award Date is the date of the graduation ceremony (September 27th, 2021 for September 2021 graduation, or March 25, 2022 for March 2022 graduation). For graduation in other months than March and September, the last day is the date of completion, if the last day of that month is Saturday, Sunday or holiday, the business day before the last day is the date of completion. For graduation in December, it’s 28th. If December 28th is either Saturday, Sunday, or holiday, the last business day before December 28th.
Result of Plagiarism Check
(= Originality Report)
PDF
■ File name: plagiarism2021_3_student ID
Example: Plagiarism2021_3_501801000
*Only those who revised (even only a letter) the dissertation after submittion to the dissertation committee
Summary of the dissertation
[Format aforementioned]
Word File
■ File name: summary2021_3_student ID
Example: summary2021_3_501801000
Either in 1,600 English words or 4,000 Japanese characters
*Abstract of the dissertation
[Format]
(Word File)
■ File name: abstract2021_3_student ID
Example: abstract2021_3_501801000
*Only those who will not release your dissertation on the internet temporarily or indefinitely.
*This may be same with the summary of the dissertation
Plagiarism Declaration Form for Ph.D. Dissertation
[Format aforementioned]
Scanned PDF File
■ File name: Non_Plagiarism_declaration2021_3_student ID
Example: Non_Plagiarism_declaration2021_3_501801000
The lower half of the form needs to be filled by the chair of the dissertation committee after passing the Ph.D. degree examination.
After getting his/her signature, submit the scanned PDF file to GSID office.

After Graduation

Submission deadline

When there is no reason for withholding your dissertation

Submission object Number of copies Notes to Where
*Report Form for Reasons/Circumstances
[Format]
1 Copy *Only those who withheld dissertation from Internet release mail to GSID Office

About Release of Ph.D. Dissertation

According to the changes in Rules for Degree (Ordinance of the Ministry of Education), all students with doctoral degree granted by Nagoya University after April 1, 2013 must release their “doctoral dissertations” and “summary” via the Internet. Nagoya University registers dissertations in NAGOYA Repository to open them to the public. They will be released within three months after conferment of doctoral degree. They will be also accessible at the National Diet Library.

  • If the University judges that there are unavoidable and special reasons, they can withhold dissertations temporarily or indefinitely and instead release “abstracts.”
  • Even in this case, the full text has to be provided for reference at the request of the public. It will be accessible in the form of electronic data at the public counter of the central library in Nagoya University.
  • It is an obligation for students to release their dissertations after clearing copyright or getting permission from the publisher if you published/plan to publish a book or an article in any academic journal.

*The Nagoya Repository is the university operated system for collecting researchers’ and students’ research outcomes in forms of articles, conference papers and the like and making them available to the world via the internet.

Website for more detail
The difference of “summary” and “abstract
  • A “summary” here means the main points and statements of dissertations
  • An “Abstract” means a short outline corresponding to the structure of dissertation

If you do not release dissertation temporarily or indefinitely, you need to submit “abstract” in addition to “summary.” When your “summary” includes an outline corresponding to the structure, it can be also submitted as “abstract.” You need to use each different forms for “summary” and “abstract.”

Note

A field specified on a diploma is different from person to person by admission year and / or department where you have studied.
The academic degree is “Doctor of Philosophy in International Development” for DID or DICOS entering in 2006 or after, while it is “Doctor of Philosophy” for DICOM students.